Incoming call → booked job
A customer calls about a broken dishwasher. Sarah checks the brand, quotes the service call fee, takes the details and books the visit.
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AI receptionist for Nanny & Childcare Agencies · 24/7
AI Receptionist for Nanny & Childcare Agencies Sarah 24/7 — answers every call and books the job
Families pick the agency that picks up first. Sarah answers calls from families seeking care and caregivers seeking work, captures the details that matter — ages, schedules, experience — and books consultations to your calendar (e.g. Google Calendar) or CRM. Built for agencies running a two-sided phone line.
Sarah calls you back live — hear her before you pay a dollar
From $350/month + 15¢/min usage · Cancel anytime
The calls you’re losing
Nanny & Childcare Agencies: the phone problem
Two audiences, one phone line
Families needing a nanny and caregivers looking for placements call the same number all day. Sorting who’s who, capturing the right details for each, and staying warm to both is a full-time job.
Families call in the evening
Parents deal with childcare gaps after work, once the kids are down. An agency that answers at 8 PM with real questions about ages and schedules feels capable before the consultation even starts.
Placement intake is detail-heavy
Children’s ages, hours needed, start date, duties, budget — a placement lives or dies on intake quality. Rushed notes from a busy coordinator mean repeat calls and slow matches, and slow matches lose families.
Three real calls · nothing staged
Hear Sarah on the phone
Real recorded conversations with US customers — the word-by-word transcript of each one is on the home page. Names, numbers and the client's business name are beeped out — everything else is exactly as it happened.
Qualifying the job on the call
A rental property with a leaking fridge. Sarah works out what is actually happening before anyone is dispatched.
An honest answer, not a sales pitch
The caller wants a part, not a technician. Sarah checks, says plainly that we do not sell parts, and offers what she can.
On the phone
Nanny & Childcare Agencies: a real call, handled
This is the shape of the conversation — triage first, details second, booking before the caller can dial a competitor. And it’s not a mockup: real recorded calls are right on this page.
- Books family consultations to your calendar
- Captures ages, schedules, and care needs
- Handles caregiver applicant calls too
- Separates family and caregiver inquiries cleanly
- Texts back every missed caller
- Follows up with families comparing agencies
CallerHi, we’re looking for a part-time nanny for our two kids. Is that something you handle?
SarahAbsolutely, that’s what we do. Can you tell me the children’s ages and roughly which days and hours you’d need covered?
CallerThey’re two and five. We’d need Monday, Wednesday, Friday, about 8 to 3, starting next month.
SarahPerfect — two children, three weekdays, 8 to 3, starting next month. The next step is a consultation with our placement coordinator to talk through your family’s needs. I have tomorrow at 1 PM or Thursday at 6:30 PM — which suits you better?
Integrations
Plays nicely with the tools you already run
No rip-and-replace. Sarah books into your calendar and writes into your CRM from day one.
Pricing
Every feature. From $350 a month + 15¢ a minute.
No setup feeNo contractsCancel anytime
Good to know
AI answering service for nanny & childcare agencies: how it works
An AI receptionist is software that answers your business phone with a natural, human-sounding voice — instantly, on every call, at any hour. Sarah answers calls from families seeking care and caregivers seeking work, captures the details that matter — ages, schedules, experience — and books consultations to your calendar (e.g. Google Calendar) or CRM. Built for agencies running a two-sided phone line.
Unlike a traditional answering service that takes a message for you to chase later, Sarah completes the job on the call: she handles books family consultations to your calendar, captures ages, schedules, and care needs, and books the appointment straight into your calendar or field-service software. Every conversation is recorded, transcribed and summarized, so your team starts the day with booked work — not a voicemail queue. Plans start at $350 per month plus usage from 15¢ per minute of conversation, with white-glove setup included and no long-term contracts.
Whether you call it an AI receptionist for nanny childcare or an answering service for nanny & childcare agencies, the difference that matters is how the call ends: an appointment on the books rather than a message someone still has to chase.
FAQ
Nanny & Childcare Agencies questions
Can Sarah handle both families and caregivers?+–
Yes. She recognizes which side is calling, asks the right questions for each — care needs for families, experience and availability for caregivers — and routes each conversation into the follow-up path you’ve defined for that side.
Does Sarah screen or vet caregivers?+–
No — screening, interviews, and background checks stay entirely with your team. Sarah handles the phone layer: answering, capturing structured details, and booking the humans on both sides into your process at the right step.
How do consultations get scheduled?+–
Sarah books directly into your calendar (e.g. Google Calendar) or CRM, attaching everything she learned on the call — ages, schedule, start date, budget notes. Your coordinator opens the appointment already knowing the family’s situation.
What does it cost?+–
From $350 a month plus 15¢ per minute of talk time — no setup fee, no contracts, no per-placement charges. You pay for the minutes Sarah spends on the phone and nothing else, and you can stop whenever you like.
Related trades
Also built for
More on how Sarah works: the AI receptionist · AI answering service · AI receptionist for small business · pricing.
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Put Sarah on your phones
Leave your number — the callback demo will already speak your industry.
We’ll call you back with Sarah on the line — typically the same business day. No long-term contracts · Cancel anytime