Incoming call → booked job
A customer calls about a broken dishwasher. Sarah checks the brand, quotes the service call fee, takes the details and books the visit.
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AI receptionist for Event Planners · 24/7
AI Receptionist for Event Planners Sarah 24/7 — answers every call and books the job
You’re running today’s event. Sarah’s booking next quarter’s. Sarah is an AI receptionist built for event planners. She answers while you’re on-site, collects each inquiry’s date, headcount, venue, and goals, and books consults so your pipeline grows while you produce.
Sarah calls you back live — hear her before you pay a dollar
From $350/month + 15¢/min usage · Cancel anytime
The calls you’re losing
Event Planners: the phone problem
Event days are dead zones for your phone
On production days you’re unreachable for hours, and corporate clients calling around won’t wait. Sarah answers every inquiry during load-in, showtime, and strike, and books the follow-up before interest cools.
Corporate inquiries expect a fast, sharp response
A company planning an offsite or holiday party often calls several planners in one sitting. The one that answers professionally and captures the details usually gets the proposal request. Sarah makes that you.
Every quote starts with missing information
Date, headcount, venue status, format, budget comfort — proposals stall waiting on basics. Sarah gathers the full picture on the first call, so you walk into every consult already prepared.
Three real calls · nothing staged
Hear Sarah on the phone
Real recorded conversations with US customers — the word-by-word transcript of each one is on the home page. Names, numbers and the client's business name are beeped out — everything else is exactly as it happened.
Qualifying the job on the call
A rental property with a leaking fridge. Sarah works out what is actually happening before anyone is dispatched.
An honest answer, not a sales pitch
The caller wants a part, not a technician. Sarah checks, says plainly that we do not sell parts, and offers what she can.
On the phone
Event Planners: a real call, handled
This is the shape of the conversation — triage first, details second, booking before the caller can dial a competitor. And it’s not a mockup: real recorded calls are right on this page.
- Answers during load-in and showtime
- Collects date, headcount, and venue status
- Qualifies corporate and private inquiries
- Books consults into your calendar
- Texts back every missed call
- Follows up on pending proposals
CallerHi, I’m looking for someone to plan our company holiday party. Probably early December.
SarahWe’d love to help. Roughly how many people are you expecting, and do you already have a venue, or would you want help finding one?
CallerAround 120 people. No venue yet — that’s half the reason I’m calling.
SarahPerfect, venue sourcing is a big part of what we do, and December books up early. Let me set a planning call with our lead planner — I have tomorrow at 10 AM or Thursday at 3 PM. Which works better for you?
Integrations
Plays nicely with the tools you already run
No rip-and-replace. Sarah books into your calendar and writes into your CRM from day one.
Pricing
Every feature. From $350 a month + 15¢ a minute.
No setup feeNo contractsCancel anytime
Good to know
AI answering service for event planners: how it works
An AI receptionist is software that answers your business phone with a natural, human-sounding voice — instantly, on every call, at any hour. Sarah is an AI receptionist built for event planners. She answers while you’re on-site, collects each inquiry’s date, headcount, venue, and goals, and books consults so your pipeline grows while you produce.
Unlike a traditional answering service that takes a message for you to chase later, Sarah completes the job on the call: she handles answers during load-in and showtime, collects date, headcount, and venue status, and books the appointment straight into your calendar or field-service software. Every conversation is recorded, transcribed and summarized, so your team starts the day with booked work — not a voicemail queue. Plans start at $350 per month plus usage from 15¢ per minute of conversation, with white-glove setup included and no long-term contracts.
Whether you call it an AI receptionist for event planning or an answering service for event planners, the difference that matters is how the call ends: an appointment on the books rather than a message someone still has to chase.
FAQ
Event Planners questions
Can Sarah tell corporate and private inquiries apart?+–
Yes. She asks who the event is for and adapts the intake — company name and approximate headcount for corporate, occasion and hosts for private. Each inquiry lands in your CRM or inbox tagged so you can prioritize follow-up.
How does she handle date checks?+–
Sarah reads your calendar, so she knows which dates you’re producing and which are open for new events. She can also flag high-demand windows — like December — and create urgency honestly, because it’s true.
What if the caller wants a price on the spot?+–
She shares whatever pricing guidance you approve — minimums, typical starting ranges, or a policy of quoting after a consult. Then she books the consult, because a fifteen-minute conversation closes events that a number over the phone never will.
What does it cost?+–
You pay from $350 a month plus 15¢ per minute of talk time. No setup fee, no contract. One corporate event booked from a call you would have missed on a production day pays for the service many times over.
Related trades
Also built for
More on how Sarah works: the AI receptionist · AI answering service · AI receptionist for small business · pricing.
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Put Sarah on your phones
Leave your number — the callback demo will already speak your industry.
We’ll call you back with Sarah on the line — typically the same business day. No long-term contracts · Cancel anytime